Financial Clarity and Bookkeeping
Financial clarity – starting with clean, accurate books –is the foundation of everything else we'll build together.
Service package includes:
- Monthly reconciliation: Matching your bank statements to accounting records for accuracy.
- Job costing support: Tracking the true cost of projects for a clear understanding of profitability.
- Reporting setup: Customized financial reports, neatly organizing accounting data and the story it's telling into one place.
- Ongoing maintenance: Regular, systematic upkeep of books to guide planning and decision-making based on real-time insights.
Cash Flow Systems & Planning
We help contractors systematically predict, plan for, and navigate cash flow cycles – ensuring you always have enough to cover essential monthly expenses (such as suppliers, payroll, etc.) while building reserves.
Service package includes:
- Cash Report Card: A proprietary two-page monthly report that distills your complex cash flow data into clear, actionable insights
- Owner Pay Plans: Creating a consistent and predictable plan for self-pay, eliminating guesswork from owner draws and salary decisions.
- 3-Month Cash Runway: A rolling forecast that shows exactly how long your business can operate at current spending levels with existing cash reserves.
- Vendor Payment Strategy: Smartly managing supplier and subcontractor payment schedules to maintain strong vendor relationships while extending your cash runway.
- Reserve Building: Building reserves helps contractors transform from reactive to resilient to opportunistic, operating from a position of strength rather than desperation.
Job Costing & Profit Strategy
Know which projects generate the highest margins, which clients are most profitable to work with, and how to price services so that your business grows sustainably.
Service package includes:
- Job Costing Reviews: Analysis of completed projects to compare actual costs vs. estimates, identifying patterns that help inform bidding strategy.
- Labor Burden Analysis: Calculation of the true hourly cost of labor by factoring in wages, payroll taxes, workers' comp, benefits, and downtime.
- Markup Guidance: The right markup percentages ensure your estimates are priced to hit profit targets while also accounting for risk, overhead, and competition.
- Margin Tracking: Continuous monitoring of profit margins across different project types, client segments, and service offerings – helping you optimize your business model.
- Profitability Audits: Comprehensive analyses of profitability across projects, clients, services, and time periods to drive favorable business decisions.
Growth & Advisory Support
We guide contracting business owners from "figuring it out" as they go to directing their business with purpose and confidence.
Service package includes:
- Budgeting: Creation of realistic, actionable budgets that align your revenue goals with operational costs, seasonal patterns, and growth investments
- Forecasting: Development of rolling financial forecasts that predict your business performance 6-12 months ahead, helping you anticipate challenges and opportunities.
- Owner Goal Alignment: Creation of actionable plans around defined financial and business goals, helping align your day-to-day operations with long-term growth.
- Team Compensation Planning: Design of compensation structures that attract and retain quality employees while maintaining healthy profit margins.
- High-Level Financial Analysis: Identifying trends, opportunities, and potential risks while providing strategic recommendations for optimization and growth.
Payroll & Subcontractor Payment Processing
Create the operational foundation that lets you build a professional, reliable contracting business that people want to work with and for.
Service package includes:
- Gusto Setup & Management: Complete setup and ongoing management of your Gusto payroll system, including employee onboarding, tax setup, workers' compensation integration, and all platform maintenance.
- Payroll Review & Approvals: Sleep better knowing every paycheck is accurate, properly allocated to jobs, and compliant with regulations.
- Subcontractor Payment Worfklows: Systematic processes for tracking subcontractor work completion, approving payments, and ensuring timely, accurate payments that maintain strong vendor relationships.
- W-9 and 1099 Tracking: Collection of W-9 forms from all subcontractors, tracking of annual payments, and handling of all 1099 preparation and filing requirements to ensure full compliance.
- Labor Cost Reporting: Detailed reports showing labor costs by project, employee, and time period, giving you the data needed for accurate job costing and profitability analysis.
- Owner Pay Strategy Support: Implementation of a systematic compensation schedule that balances your personal financial needs with business cash flow requirements and tax optimization.